Document Signing
Signed in minutes. Valid where the law allows.
Send a secure link and your client signs on whatever device they have open: phone, tablet or computer, with no app, no printer and no scanner. Every signature is captured with recorded consent on a tamper-evident audit trail, and every completed document is sealed, with a certificate on every copy you download. And what South African law says may not be signed electronically is refused, not fudged.
Built on South African law, more jurisdictions as their rules landBigger team or a tailored setup?
The unsigned document is the expensive one.
- A mandate that lapses while the paperwork travels is commission exposed, and a competitor’s opening.
- Deals cool off at the printer: print, sign, scan, email, again for every party.
- When an agreement is disputed, “they definitely signed it” is not evidence. Who signed, when, after seeing what: that is.
- And the silent one: a signature on a document the law never allowed to be signed electronically is not a signature at all.
Send one link. Get back a signed, sealed document, with the evidence attached.
How it works
One link out. Evidence back.
They sign on any device
A secure link by email or WhatsApp, opened on a phone, tablet or computer. No app, no login. Every signer confirms a one-time passcode, delivered by WhatsApp or email as you choose. Drawn signatures, initials, dates and the fields you place.
Consent that stands up
Before anyone signs, they accept a versioned consent stating exactly what is recorded: intent to sign, the IP address and device details captured, certificate distribution and retention. Every step is written to a tamper-evident, hash-chained event trail.
Sealed with its certificate
The completed document is sealed as a PDF, and a seal certificate travels with every copy a party downloads: who signed, when, the consent they accepted, and the legal basis the document was signed under.
And when an agreement lapses, you re-issue it rather than rebuild it: duplicating a document you already sent gives you a fresh draft with the same terms, the same parties and the same field layout (and none of the expired document’s signatures, consent or evidence), ready to send again.
The line it holds
It knows what may not be signed electronically.
South African law excludes some documents from electronic signing entirely, and sets an accredited-signature bar for others. This platform holds that line for you: a blocked category is refused with the reason, never fudged into a signature a court would void.
What follows is read live from the same rules the product enforces.
Signs electronically
Your mandates and everyday agreements live here: ordinary electronic signatures under ECTA s13(3), sealed with a certificate.
- General agreements: mandates and everyday contracts
- ECTA s13(3): an ordinary electronic signature with a full audit trail.
- FICA declarations
- FICA itself sets no signature-type requirement: an ordinary electronic signature with an audit trail is the standard practice.
- Mandatory disclosure forms (PPA s67)
- PPA s67 mandatory disclosure: an ordinary electronic signature with an audit trail is the defensible approach.
Excluded by law: wet ink
The platform refuses these outright and tells the sender why. These are the exclusions it holds today. A signature the law does not recognise protects nobody.
- Sale of immovable property: offers to purchase, deeds of sale
- ECTA s4(4) and Schedule 2 exclude alienation-of-land agreements from electronic signing.
- Leases over 20 years
- ECTA s4(4) and Schedule 2 exclude leases of land over 20 years.
- Wills and codicils
- ECTA s4(4) and Schedule 2 exclude wills and codicils.
- Bills of exchange
- ECTA s4(4) and Schedule 2 exclude bills of exchange.
Requires an accredited Advanced Electronic Signature
Not yet available here. The category is refused rather than faked.
- Suretyships
- General Law Amendment Act s6, read with ECTA s13(1): requires an accredited Advanced Electronic Signature.
Choosing the category is the sender’s call. The defaults are informed by ECTA, not legal advice. Once chosen, the platform holds the line.
What it costs
No per-envelope fees. No per-signature fees.
Document signing is part of your PremInspect subscription once the module is on: there is no separate signing subscription, and nothing is metered per document or per signer. For property practitioners it is switched on with your account, so it works during your trial at no extra charge; for other industries it is enabled on request.
What this does, and what it does not.
- Not legal advice.
- The category defaults are informed by ECTA; choosing the right category for a document remains your call, and nothing here replaces advice on a specific transaction.
- Advanced Electronic Signatures are not yet available.
- A document category that requires an accredited AES, suretyships among them, is refused with the reason, rather than signed at a level the law does not accept.
- A certificate is evidence, not an outcome.
- The seal certificate records what happened, verifiably. It does not decide a dispute for you.
- Signing and Identity & FICA are separate modules.
- Each is enabled and used on its own. This page claims no integration between the two.
- Retention follows your settings.
- Completed documents and their evidence follow your configured retention period (at least five years) with automatic lifecycle handling after it ends.
Questions
Document signing FAQs
Stop chasing signatures. Start sealing them.
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